It's quite common for companies with 10 to 100 employees to not have a dedicated Office Manager, but instead share the responsibility among several colleagues. This is where HR is suddenly also responsible for the lunch program and the summer party, the sales manager is responsible for the coffee and the fridge, and the CFO sometimes has the title of handyman. But why not delegate the tasks?
While it may be nice for the CFO to be the handyman, their time is probably better spent on budgeting and reconciling the financial statements. However, the employee group that is most often "exposed" to spending their working day on tasks that are not 100% within their general job description is the person with HR responsibility - it is therefore often HR that takes the initiative to get an Office Management Platform.
There are very few offices with more than 10 people where it doesn't make sense to have an Office Management Platform. Simply because these platforms are built on the premise that one or more employees should be able to manage the office operations, and that you should be able to delegate responsibility for certain tasks such as maintenance of the office plants to a professional.
An office management platform helps ensure that the office delivers a great experience for your employees and allows you to be a modern hybrid workplace.
The small practical tasks are automated. A good example is the management of the lunch program. With an office management platform, employees can log in and sign in and out on a daily basis, whether they come to the office or not. That way, you only get and pay for the envelopes you need. This saves you money on the lunch program and reduces food waste.
Some companies also use the option to deduct the unordered envelopes from the employee's lunch payment, which increases the number of sign-ups for the lunch program and creates community during breaks. This is only possible when everything is digitized.
The right Office Management Platform can also guide you on how you can delegate and subscribe to services. For example, if you have a summer party as an activity in your annual calendar, you can order a package solution directly in the platform from an approved event agency based on your budget or simply put together your own event by obtaining quotes for relevant services from quality-approved suppliers via. the platform's marketplace.
So if you've ended up as the company's octopus, or if you're finding it a bit chaotic to manage the office's practical tasks. Then it's probably time to get a free office management platform like Officeguru, which allows you to easily raise the service level in the office while saving time and money. Book a demonstration here and get a walkthrough, where you can also get advice on which tasks are best delegated to a supplier.