Five tips for business travelers

Corporate travel, staff travel or business travel. It goes by many names. And whatever you call it, it's good to be prepared before you or your employees travel. Below we'll tell you about the rules for business travel, company trips abroad and staff travel.

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Business travel for your employees

Five tips and rules for business travelers

To give you the best overview, we've gathered five tips and rules for you when traveling or sending your employees on a business trip. Below we'll go through them one by one, so you're well prepared before you pack your suitcase.

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1. The purpose of the business trip

They say you shouldn't mix business with pleasure, and you should be careful with that too. However, sometimes the boundaries of when a business trip is one or the other can be blurred. That's why it's a good idea to definethe purpose of the trip before you fasten your seatbelt and send your employee on a business trip abroad.

It should be clear why you're going on a business trip and how it will benefit the company's growth and revenue. If the business trip has no benefit to the company, it cannot be considered tax deductible , and if it is not, the employee may risk being personally taxed.

2. Who picks up the business travel bill?

As with many things, it's always a good idea to have agreed on the finances before the business trip. In other words, it's a good idea to agree on who will take care of the business trip expenses before departure. It should be clear who pays for what on the trip. As a rule, the employer is responsible for all expenses, including travel costs, hotel accommodation, meals and the like.

In addition, an appropriate amount of money should be set aside for the expected expenses that the company trip may incur. This can either be done by paying the amount to the employee or by providing a company card.

It should also be clear whether travel time is counted as part of working hours. Travel time can be counted as full or half time, and if the business trip extends over several weeks, the employee is entitled to a weekly day off, cf. the Danish Working Environment Authority'sregulations.

3. Has your flight been delayed?

Have you been unlucky and your flight has been delayed? Do not despair. This can most likely be compensated, so you can cover the necessary and unforeseen expenses. The fact that it's a business trip doesn't matter, as compensation always follows the passenger and not the person who paid for the ticket. All you need to do is get the employee toregister the delay. The compensation for the interrupted business trip applies to delays, cancellations, overbooking, a missed flight connection or denied boarding.

4. Travel insurance for business

Most people have normal travel insurance when traveling south during the high season, but this travel insurance doesn't apply when you go on a business trip abroad. It is therefore a good idea to take out business travel insurance. This covers both if the employee falls ill or is injured during the business trip. This way, all expenses for doctors, hospitals, repatriation, etc. are covered by the insurance. The business insurance also covers if an employee has to travel home due to the acute illness of a relative.

5. Deductions on business travel

The annual statement isn't usually the most exciting thing to think about when you're traveling - even if it's a company trip. But there is actually money to be made when you go on a business trip as a private individual. This is relevant for your employees if the company does not cover the necessary travel expenses for the business trip or pays a tax-free allowance. You can read more about these deductions on theSwedish Tax Agency's website.

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Staff travel as an extra treat

A staff trip doesn't have to be a company trip to a big foreign country. You can also stay in the kingdom of Denmark, and a company trip is a great way to pamper your employees. If you want to organize a staff trip for your employees, it could be, for example:

• A trip in the great outdoors at Glamping

• A trip behind the kitchen table at a cooking school

• A boat trip on a canal cruise

There are many options for staff trips, and it's up to the company to decide what would be fun to do away from the office.

The point of a staff trip is to go the extra mile to treat your hard-working employees. And it doesn't hurt to spend some time with your colleagues outside the open plan office - it often provides some extra topics of conversation when you're standing over your morning coffee or in line for the canteen.

Read more about employee benefitshere.