Mastering Facility Management: Sascha Barmann's Secrets to Success at Moments Offices

From Office Trainee to Facility Management Master: Sascha's Journey with Moment and the Magic of Effective Communication

Sascha began her career as an office trainee at Moment, but this has since evolved into a leading role in facility management. Over the past few years, Sascha has been instrumental in ensuring the smooth running of the office.

Her responsibilities span a wide range of tasks, including:

• 🧹 Cleaning and maintenance

• 🤝 Supplier coordination

• 📄 Managing contracts and agreements

With more than 100 employees at the head office, as well as several smaller offices, it's crucial for Sascha to maintain a clear and efficient communication channel.

" I have a contact person in each office who is my go-to person to make sure everything runs smoothly"     — Sascha Barmann

These contacts act as a link between the employees and Sascha, facilitating the discovery of problems or needs at the different locations.

Moment is on a growth journey and is growing through a well-executed acquisition strategy. In addition to juggling the daily operations and maintenance of the facilities, Sascha also plays a role in ensuring that newly acquired companies' offices are integrated into Moment.

This includes researching and coordinating supplier agreements and leases, a process she has streamlined through the use of technology and to-do lists.

Good internal communication is a must

Sascha's approach to work involves a deep understanding of the need for clear and concise communication methods:"About 80% of the work is internal communication," she points out.

An important part of Sascha's job is to make sure other employees know what's going on and when. She therefore spends a lot of time informing others, for example, when contractors come to the office. She does this with the help of detailed schedules that are shared with the other employees.

Her approach to maintaining effective communication also includes building strong relationships with suppliers. She ensures that the dialog is open and good, while seeking to build a relationship with her suppliers, some of whom she has worked with for several years.

In her efforts to streamline communication and streamline facility management, Sascha has found a great ally in the Officeguru platform. This all-in-one solution has changed the way she handles daily tasks.

The chat feature in particular has transformed communication - both internally and with suppliers. The feature has enabled Sascha to be in direct contact quickly, while always being able to find previous correspondence. This has contributed to faster problem solving and coordination of activities between colleagues.

Time-saving buddy in everyday life

The most notable aspect for Sascha is the time she saves by using the platform. She explains how she used to have to search online for suppliers or quotes, but with Officeguru's platform she can easily and quickly get quotes for different services from a good selection of reliable partners.

Sascha's example emphasizes that communication is key to creating a good working environment and ensuring everyone is on the same page. Her use of Officeguru's platform is an example of how technology can be used to improve facility management processes. The platform gives her the tools she needs to streamline her work and save time - and extra time is always something a busy Facility Manager can use to make the office experience even better for both colleagues and customers.